The Sacramento Black Chamber of Commerce (SBCC) recognizes the need to provide the latest information on local, state and national issues that may have an impact on our community. Established in 1985, the SBCC was organized to bring African American business owners and professionals together to create a solid economic structure within Sacramento’s business community.
The Sacramento Black Chamber of Commerce is seeking a highly motivated, culturally knowledgeable and sensitive individual to support the organization as it moves forward. The successful candidate will have proven experience and skills in all aspects needed by an Executive Assistant along with experience in event planning.
The SBCC’s work environment is fast paced, creative, flexible and collaborative.
Job Description
Executive Assistant
Reports To: President/CEO
Full time
37.5 hour work week
(workday will sometimes include evening events-flexibility in work schedule required)
The Executive Assistant serves in a senior position and as such, is expected to have significant prior experience when applying for this position. 3 to 5 years experience will be required.
As Executive Assistant you will oversee all organizational processes and add improvements to it. Main duties will include assisting the CEO/Executive Director with human resources in the recruiting and hiring process, implement policies and strategies to improve productivity and efficiency levels and support the building of an enjoyable company culture.
Key Responsibilities:
- Long-term planning to create initiatives that further the company’s overall goals.
- Coordinate the team to foster exchange of ideas and provide cross team learning and training opportunities.
- Analyze and create budgets to find ways to minimize expenses and optimize income.
- Inspire and motivate employees to perform at their best through positive encouragement and incentive initiatives
- Communicate with the CEO/Executive Director about shifting priorities and projects.
- Identify potential problems and points of friction while working to find solutions In order to maximize efficiency and revenue
- Identify opportunities to expand or shift course in order to take advantage of changes in the industry.
- Build on existing operational policies and strategies that keep the organization functioning smoothly.
- Prepare payroll for staff and CEO/Executive Director’s signoff
- Work with Human Resource Dept of ADP to keep employee manual up to date.
- Oversee work of Independent contractors/projects managers hired for specific jobs.
Qualifications and Requirements:
- Superior communication skills, both written and oral. Excellent organizational skills.
- Advanced PC knowledge including MS Office (Word, Excel, Power Point) and Constant Contact and Growth Zone and Sales Force.
- Understanding, knowledge and direct use of social media platforms for business related purposes.
- Event coordination experience.
- Ability to maintain confidentiality of information and use of discretion and tact in dealing with sensitive matters.
- Demonstrated ability to foster positive working relationships with individuals at all levels of an organization and across all functions.
- Ability to think strategically in a fast-paced environment while prioritizing to meet deadlines.
- Ability to manage time and oftentimes work alone.
- Be solution oriented, self-motivated, flexible and adaptable to change.
- Understanding of African American issues and culture.
- Big picture thinking is key to addressing top level concerns and find the best path forward from all of the available data
- Great interpersonal skills-must communicate with both executives, staff employees and independent contractors in order to administer policy improvement
- Strong personal and professional judgment to aid in making hiring decisions and best solutions for the organization
- Organizational skills and the flexibility to jump from one priority to another essential for juggling a variety of functions and projects.
- Work alongside President in managing two Boards of Directors
- Transcribing board meeting minutes
- Last, but not least, a great sense of humor and positive attitude.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience:
- Bachelor’s degree (B.A.) from four-year college or university emphasis in association management (non profit) business.
Language Ability:
Ability to read, analyze, and interpret general business periodicals and professional journals. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Math Ability:
- Ability to calculate figures and amounts such as discounts, commissions, and percentages.
Reasoning Ability:
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Computer Skills:
- To perform this job successfully an individual must be highly proficient in MS Word, MS Excel, MS Power Point, MS Publisher, MS Outlook, MS Access and Constant Contact. Must have the ability to learn and manage proprietary software Growth Zone (Chamber Master).
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions.
The noise level in the work environment is usually low to moderate.
Hybrid work schedules are a possibility if the production of SBCC workload is deemed acceptable off premises.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision and peripheral vision. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel; reach with hands and arms and talk and hear. The employee is occasionally required to stand, walk, climb or balance and stoop, kneel, crouch, or on rare occasion crawl.
Salary and Benefits:
This is a full time position with work hours varying depending on special events. The Salary will be determined depending on experience.
To apply:
Interested applicants should email their cover letter and resume to info@sacblackchamber.org.