Under general administrative direction, plans, directs, manages, and oversees the financial activities and operations of the Business Office including accounting, auditing, financial reporting, budget development and maintenance, payroll, purchasing, accounts payable, cashiering, mail processing, printing and warehouse operations; coordinates assigned activities with other departments and outside agencies; and provides highly responsible and complex administrative support to the Vice President-Finance and Administration.
Examples Of Functions and Tasks
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
- Assumes full management responsibility for all Business Office services and activities including accounting, auditing, financial reporting, budget development and maintenance, payroll, purchasing, accounts payable, cashiering, mail processing, printing and warehouse operations.
- Manages the development and implementation of departmental goals, objectives, and priorities for each assigned service area; recommend and administer policies and procedures.
- Establishes, within District policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly.
- Assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes.
- Plans, directs, and coordinates, through subordinate level staff, the Business Office’s work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems.
- Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
- Oversees and participates in the development and administration of the department budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary.
- Assures protection of assets by developing, coordinating, and overseeing administration of internal accounting policies, controls, and procedures for all accounting operations; oversee Districts investments.
- Directs and prepares periodic reports that compare performance with plans, budgets, and standards; interprets financial and statistical results; provides departments with periodic financial management information; forecasts short-range cash requirements and obligations.
- Prepares the annual budget development calendar and instructions; projects District revenues and expenditures; prepares preliminary and final budget summaries for District funds; prepare recommended budget for Board approval and any subsequent budget revisions.
- Directs and participates in the closing of financial records to prepare trial balance financial summary statements including all special funding, deferred balances, and accruals; assists in reporting to the Board’s audit committee regarding audit progress and results.
- Oversees the central review and analysis of insurance, contracts, leases and agreements to assure compliance, reduce costs, and minimize loss exposure; administers special service contracts for bookstore, food, and other college services; negotiates cost, scope of services, and critical performance measures.
- Analyzes risk-and-return for decisions on the amount of coverage, self-funded versus third party options, health and welfare options and other forms of loss prevention; participate in District benefit oversight, vendor selection and policy application.
- Oversees the District’s debt instruments including certificates of participation and bond issues; assists in the preparation of official statements for bond issuance; presents District’s financial position to bond rating agencies and assures compliance with all governmental debt regulations.
- Provides staff assistance to the Vice President-Finance and Administration; prepares and presents staff reports and other necessary correspondence.
- Represents the Business Office to other departments and outside agencies; coordinates assigned activities with those of other departments and outside agencies and organizations; ensures timely completion of the annual audit in compliance with applicable regulations.
- Explains, justifies, and defends department programs, policies, and activities; negotiates and resolves sensitive and controversial issues.
- Participates on a variety of boards, commissions, and committees including the collective bargaining process; represents the District and Board of Directors in collective bargaining negotiations.
- Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of accounting and finance administration; incorporates new developments as appropriate.
- Performs related duties as required.
Education and Experience Guidelines – Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training: A Bachelor’s degree or higher from an accredited college or university with major course work in accounting, finance or business administration .
Experience: Eight years of years of increasingly responsible experience in accounting systems and operations, financial reporting, and auditing, including three years of management and administrative responsibility.
Physical Demands and Working Environment – The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.
Hearing: Hear in the normal audio range with or without correction.
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
- Operations, services, and activities of a comprehensive accounting and financial management program for higher education.
- Advanced principles and practices of accounting, auditing and finance for higher education and public sector and familiarity with GASB.
- Advanced principles and practices of program development and administration.
- Principles and procedures used in the development of internal control.
- Methods and techniques used in financial analysis and research.
- Principles and procedures of financial record keeping and reporting.
- Procedures of the external audit process.
- Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
- Advanced mathematical principles.
- Principles and practices of budget preparation and administration.
- Methods and techniques of customer service.
- Principles of business letter writing and report preparation.
- Principles of supervision, training, and performance evaluation.
- Pertinent federal, state, and local laws, codes, and regulations governing financial transactions.
- Manage and direct a comprehensive financial management and accounting program.
- Develop and administer departmental goals, objectives, and procedures.
- Analyze and assess programs, policies, and operational needs and make appropriate adjustments.
- Identify and respond to sensitive organizational issues, concerns, and needs.
- Plan, organize, direct, and coordinate the work of assigned staff.
- Delegate authority and responsibility.
- Select, supervise, train, and evaluate staff.
- Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
- Research, analyze, and evaluate new service delivery methods and techniques.
- Conduct complex analyses of accounting systems, financial reports, business opportunities, and on-going operations.
- Convert financial information and outcomes into reports of findings and conditions.
- Gather and analyze data and develop conclusions and recommendations.
- Develop projections using historical data and inferential methods.
- Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
- Prepare clear and concise administrative and financial reports.
- Prepare and administer large and complex budgets.
- Interpret and apply applicable federal, state, and local policies, laws, and regulations.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 18,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence, having been named an Aspen Prize for College Excellence eligible institution for 2019.
Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all.
As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 18,300 students per term, where approximately: 21% of Sierra College’s students are Latino/a/x, 3% are African-American, 3% are Filipino, 6% are Asian-American, 1% are Native American, 1% are Pacific Islander, 7% are multiracial and 57% are White.
The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, SC4 (Sierra College Community, Creativity, Culture, and Collaboration Training), active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students.
REQUIRED APPLICATION DOCUMENTS
- A Sierra College application,
- A resume, and
- A cover letter of no more than 4 pages that addresses:
- Please describe the transferable experience, knowledge, skills and abilities you possess to serve in this role.
- What culturally-inclusive/equity-minded practices/strategies would you incorporate into this role?
- Please describe your evidence of responsiveness to and understanding of the racial, socioeconomic, academic, and cultural diversity, including individuals with different ability statuses (e.g., physical and/or learning) and how these factors relate to the need for equity-minded practices in the department and the campus community.
Given the current pandemic in our country, interviews will likely take place virtually via Zoom or a conference call.
TRAVEL EXPENSES BORNE BY THE CANDIDATE (if in person interviews)
Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time.
Need Help With Your Online Account?
- Use the online Help Guide or contact the NEOGOV Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account.
- Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.
Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students.
Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu.
Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider.